The Definitive Guide to Upgrading to G Suite Business

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Why Make the Switch?

Today, current technology leaders who have implemented G Suite across their organization have been asking a common question, “Is this upgrade to G Suite Business just about storage?” Sure, storage certainly plays into the equation from a cost perspective, but there are several additional features and implications of upgrading to G Suite Business.

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Summary of Findings: Why Choose G Suite Business?

Today, current technology leaders who have implemented Google Apps for Work across their organization have been asking a common question, “Is this upgrade to ‘Unlimited’ (e.g. business) just about storage?” Sure, storage certainly plays into the equation from a cost perspective, but there are several additional features and implications of upgrading to G Suite Business.  

Secure Everything

Google’s infrastructure has all the major security certifications, plus a team of over 400 security engineers working full-time to protect corporate systems and users. G Suite Business unleashes audit reports that monitor email, data storage, on the record chats, track all user activities, and provide security controls to organizational needs and policies. Google Drive data is encrypted at rest and in transit. Mobile security is built-in. Google is constantly coming up with new ways to detect and protect your organization from security threats such as suspicious login detection. Security to top-of-mind for Google and there is continuous innovation.

Store Everything

Does your business have disconcerting Mail and Drive storage requirements? Google Apps for Work offers unlimited Mail and Drive storage foregoing any storage related concern -for good. Google Drive supports multi-terabyte files and is built on Google’s globally optimized data center network, so performance and availability are world class. More so, have you considered utilizing Google Drive as a File Server Replacement? We’ve done extensive research and consider ourselves subject matter experts. Feel free to direct yourself to our whitepaper, Replacing File Servers with Google Drive.

See Everything

Does your business demand domain wide search/ retention/ archiving across Mail and Drive? Google Apps for Work delivers Vault for Mail, Chat, and Drive, and enables effortless eDiscovery and compliance fulfillment. Furthermore, the Google Admin console is a single location where admins can manage all Google Apps services and policies regardless if their domain, team, or user specific.

The Name Game

What was Google Apps for Business, was then Google Apps for Work, is now G Suite Business.

Today (August 2017) we have G Suite Basic, G Suite Business, and G Suite for Education (which includes Nonprofits and Government). Apart from the name difference  (read: Google Apps for Business, Google Drive for Work, Google Apps for Work. G Suite), the pricing and overall offering remained intact for several years. What has changed, however, was it got better. Actually, it enhanced dramatically. Google’s core offering was Gmail, Calendar, Docs, Sites, Groups, and Chat. In the past three years, Google introduced Google Plus which serves as a visually appealing internal and external community tool to share ideas and collaborate on projects. Google Plus is also where Google introduced their video conferencing tool Google Hangouts. Today, Hangouts has replaced Google Chat and has enabled seamless device agnostic messaging and video conferencing from any browser and any device. Even further, G Suite users are given a personalized video conference link embedded into calendar events.

Still one of the newest members of G Suite is Vault which enables organization wide administrative search and retention of mail data and on the record chats. This is a critical addition for administrators and enterprises with strict policies on data retention. Additionally, this tool saves organizations substantial time, resources, and dollars if or when the organization is in the process of or is aware of an impending lawsuit.

Google Drive

Probably the most substantial application growth is that Google Docs has evolved into Google Drive. Drive is Google’s answer to offering web based storage and real time editing as you create text files, spreadsheets, forms, presentations, and drawings. As mentioned earlier, you may come across some language that reads, “Google Drive for Work.” This is simply a marketing phrase. To be clear, Google Drive for Work, Google Apps for Work, and G Suite are the same thing.  G Suite allows organizations to be very selective which applications are available. Essentially, any organization could purchase G Suite and disable all applications but Drive.

Third party add-ons are available for creating and editing files in a variety of formats- for example, flowcharts, mind maps, and image manipulation. This is great if you have a specific feature or function that’s missing in Google Drive. More recently, Google made a strategic investment in QuickOffice in order to not only store any file type, but work towards being able to seamlessly view and edit Microsoft Office files without needing additional software. Did we mention this was 100% accomplished through the web and requires practically no installs, updates, or patches? This technology has enabled Google Drive to view over 40 file formats directly on the web (no Microsoft needed). Another great tool to consider is AwesomeDrive  by the folks at AODocs -we use it at Ripple to open the few files Drive can’t.

Note: If you’d like to understand more about Google’s vision behind its growth, I highly recommend reading Business Insider’s interview with the leader of Google Enterprise, Amit Singh.

So here’s the nutshell version… G Suite Basic is $5 per user/ per month. G Suite Business is $10 per user per month with the added incentive of advanced Admin controls and API’s. Audit and reporting for Drive and sharing -Google Vault for Gmail, Drive and chats. A full archive of all emails sent by your organization to fulfill your retention needs and policies. And of course, unlimited storage.

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